Payments received, including any “Part Exchanges”, can then be recorded and, if the system is Sage linked, posted to Sage. The system accepts deposits, receipts, part exchanges and self funded deposits for leasing deals. Additionally you will need to record any auction costs and reclaim the VAT from there.
The salesman and sales source can be recorded and reported on. The vehicle can now either be placed “On Order” and an order form produced or “Invoiced” and the invoice produced. Once invoiced you can “Post” the invoice to your accounts or to Sage. Once invoiced or posted the financial aspect of the deal is locked and cannot be edited so that it matches your accounts, be they in Sage or else where.
- Sales Invoices
Within the invoicing set-up there are many choices We will concentrate here on the most popular. The system contains a high quality standard Motortrade invoice ideal for most customers. Options including allowing this invoice to be produced with or without customers’ logo on the header; with or without a header with the customers’ name printed on it and with and without a footer containing the customer business details, address, telephone, VAT number etc. This enables customers to print invoices onto their own stationary/letterhead if required. Partially and fully customised invoices to a customer specification can also be provided.
- Errors/Returned vehicles
In this event the sales invoice can be credited with the click of one button. This returns the deal to a stage where it can be edited to correct the error.
- Bonuses/Commission Invoices
If any further invoices, in addition to the main invoice need to be produced for this deal, there is a facility to do this within the invoice module. Any amount invoiced will be taken into account in the “Profit & Loss” calculation for the deal.
- Finance Calculator
The system contains finance calculators to help customers calculate the affordability of a vehicle.
- Commission Deals
If you are not selling the vehicle directly, then the system can record the details of the deal and only produce commission or finance invoices as required.
- Finance Company Invoice
A separate finance company invoice ideal for such companies is included in system.
- Multiple Deals
If you are selling more than one vehicle, these can be grouped together so that the overall Profit & Loss on the entire deal can be calculated.
If you'd like to learn more about our car dealer software please contact us via our contact form or call us on 0845 6890248 or 01248 208500. We are happy to provide demonstrations of our software or even let you talk to our users directly to get their experiences.